Compliance Administrator

Website Key Training Ltd

Key Training are currently recruiting a Compliance Administrator working closely with the Support team and the wider company. 

You will be responsible for carrying out compliance related activities in accordance to Internal, ESFA & Ofsted guidelines. Accurately and efficiently enter data onto MI Systems and carry out regular self-assessment checks. Ensure all paperwork & MI Databases are compliant with ESFA funding rules, Key Training Ltd policies & procedures.

Main Duties

  • Data is entered onto MIS in a timely and accurate way including issues of omission
  • Starts (All types)
  • Leavers (All types)
  • On-going updating
  • Recording & Updating Destination and Progression information for EFA funded learners.
  • Familiarisation of ESFA Funding requirements so omission can be recorded accurately.
  • Checking accuracy of data on CRM, liaising with Sales for non-compliance.
  • Ensure accuracy for ESFA funding rules, Key Training Ltd policies and processes
  • Carry out enrolments in a customer focused manner.
  • Ensure Enrolment process is compliant to funding rules, including monitoring of digital signatures & chasing any outstanding errors needing amending.
  • Communicate regularly and effectively with other departments to achieve company goals and objectives.
  • Monitor and compliance at all times and raise concerns to Compliance Manager immediately.
    Registration and Certification with awarding bodies
  • Assist internal audit regime to establish best practice and highlight any areas of risk or non-compliance.
  • Supporting employers in double locking levy digital accounts, ensuring ILR coding matching with digital accounts
    Liaising with customers (internal & external) to ensure Employer Incentives are paid in line with ESFA funding rules
  • Ensure monthly ESFA ILR returns are submitted with no errors & warnings are investigated
    Liaising with internal customers to ensure that employers are invoiced where Employers have failed to make 100% of their levy payments from their digital accounts therefore complying with ESFA funding rules
  • Fully co-operate with the company in implementing its policy for Equality and Diversity
  • Familiarise yourself with the company Health and Safety Policy, taking particular note of your individual responsibilities outlined. 
  • Additional duties, relevant to the business needs will be agreed with your manager.


• Good typing skills and attention to detail
• Ability to work to tight deadlines
• Good communication & interpersonal skills
• Good telephone manner
• Initiative

Salary: £20k p/a

Hours: Monday-Friday 9am-5pm (35 hours)

Holidays- 20 days + bank holidays


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