Microsoft Teams has become a lot more popular than it was a few months ago, as people have had to get to grips with remote working, but still keeping in regular contact with their colleagues and clients. They’ve reached a huge 75 million users, which accounts to a 70% increase in daily usage. If you’re trying to use Teams for your company however, how can you make a success of it? We’re looking closely at what Teams is and how you can use it effectively in a range of different types of business and learning environment.
Microsoft Teams: What Does it Do?
Microsoft Teams is one of the market leading chat-based platform for communication between businesspeople. It incorporates sharing files, online video calling facilities, telephone facilities and many other useful apps and features. All of your chats, files and web apps are kept in a secure workspace, allowing you to easily communicate and share with your whole team or workgroup. Teams provides the basics you need for remote work success, but how can you make the most and indeed, get the most out of it?
1. Create, Share and Edit Content Together
As Teams is one of Microsoft apps, it is easily integrated with their Office suite and many other Microsoft tools. This makes it particularly easy to create, share and edit Microsoft files with other team members. This could mean collaborative spreadsheets, Word documents, PowerPoint presentations or complex databases. The ability to share and edit within Teams means you don’t have to keep emailing edited versions between your team, which saves time and avoids confusion.
2. Chat Productively as a Team
OK, we know all workplace chat isn’t necessary work-focused, and this doesn’t even have to be the case on Teams. However, the chat function gives you the opportunity to create chats and organise channels within your chat space, to focus on particular work areas, as well as have more informal spaces. Many Teams users have a “coffee break” channel for example, for scheduled breaks in between work. Chats can be organised by project or department, or both in some instances, allowing for collaborative work to be as effective as possible.
3. Make Switch to Modern Day Telephony
Many business people have realised their business telephone systems simply aren’t up to scratch during this pandemic. Old systems are not easily transferrable to working from home and this is why full transfer to a system like Teams allows for quick and simple integration. Inbound and outbound phone services can all be managed through Teams and remote access to calls becomes standard.
4. Video Call with Ease
The regular weekly catch up meeting may not be able to happen in the office, but it can happen effectively using Teams. Seamless, fast and buffer-free video calling is straightforward for as many participants as you need. Meetings can be scheduled and created using Microsoft Outlook, ensuring all prospective attendees receive notification of the meeting and are available and ready to go. Up to nine people can be on screen in a video meeting at one time and up to 250 attendees can be involved too.
5. Embrace an Integrated World
There is no reason every aspect of your business cannot be connected up with Teams. It encourages a more collaborative and shared work environment, even when you’re far apart. As well as integration with almost all Microsoft applications, Teams can be paired up with many third party tools as well such as project management software like Trello, or the popular CRM tool Salesforce. There are hundreds of different possibilities making an integrated workplace easier and ensuring working remotely doesn’t have to mean working alone.
While there are a wide range of different tools on the market, Microsoft Teams does offer a high level of integration and the opportunity to ensure your teams can work effectively, even when separated.